AroFlo is Australian job management software for trades from sole traders to 40-plus technicians, and it's now part of the Simpro Group. If you're comparing it, or ready to move on, here is how EasyDone Work lines up, from AroFlo's own website and ours.
AroFlo starts at AUD $80 per user per month with a minimum of three users, and its Smart Start set-up begins at $1,450, or $2,900 with implementation (its pricing page currently advertises 50% off setup, terms not shown). Our price is $195 a month inc GST for your first 3 users.
AroFlo says that when its AI credits run out, usage stops until you buy more. With EasyDone, your team shares 500 AI credits for each user each month, and if you go past it the AI keeps working while we talk to you about it.
Customers, jobs, paperwork and people, all working together: leads, quotes, projects, schedule, field, invoicing, servicing, inventory and communications in one place.
AroFlo's AI (JustAsk, JustDo and the agents) comes from Lightning, the AI layer Simpro Group launched in May 2026 across three of its products: Simpro, AroFlo and BigChange. It's sold as a platform upgrade on your contract: 25% on top after the launch offer, in the group's own words.78
JustAsk runs at its own address, justask.aroflo.com, and in a live AroFlo account we checked on 9 November 2026, the Agents menu opened a separate sign-in. In our view, that's why it doesn't look or feel built into AroFlo.
EasyDone: EasyDone's Assistant is part of Work itself: on your phone and at your desk, by voice or text, with no second app and no second sign-in. AI is included: 500 AI credits for each user each month, and past it the AI keeps working while we talk to you about it.
AroFlo's answers come from AroFlo's own website, read 9 November 2026; ours from this website. Tap any row for the detail and the source.
EasyDone Work
27/ 27
a straight yes on every row
AroFlo
4/ 27
a straight yes
27 features, each read from AroFlo's own website on 9 November 2026. Tap any row for the source.
| Feature | EasyDone Work27 / 27 yes | AroFlo4 / 27 yes |
|---|---|---|
| Where EasyDone is ahead of AroFlo (23 rows) | ||
| Your own AI front desk (Yes) | Through a listed partner's AI setup (Add-on or partner) | |
Calls answered, booked and written up EasyDone Work Your own AI front desk (Yes) With the Voice module, an AI front desk with an Aussie voice answers your business number and your texts. She books and moves visits, takes messages and puts callers through to you, texts back missed and after-hours calls, and every call is written up with the next step. You tell her what she can do in Settings. Voice is from $100 a month inc GST. Someone with the right permissions can listen in on her call and take it over, and is shown what's been said. From easydone.work, this website AroFlo Through a listed partner's AI setup (Add-on or partner) AroFlo’s partner directory lists a consultant who sets up an AI receptionist to take calls 24/7. Call answering is not listed in AroFlo’s own Lightning features, and partners are separate businesses. Source: AroFlo: partner listing, It Just Happens, read 9 November 2026 | ||
| Included in every plan (Yes) | Message board notices; team chat not listed (Partly) | |
No separate chat app EasyDone Work Included in every plan (Yes) Private messages to your team with photos, videos, and the job or booking right in the thread. Call each other in the app, with the job at a glance on the call. Staff chat and staff calls are included in every plan. From easydone.work, this website AroFlo Message board notices; team chat not listed (Partly) The included Message Board posts notices on the home screen to all staff or one person, and staff can be texted from a task through a paid SMS provider. In-app staff chat and calls aren't on their website. Source: AroFlo help: Message Board, read 9 November 2026 | ||
| Every caller hears back (Yes) | Texts through your own SMS provider (Add-on or partner) | |
Nobody left wondering EasyDone Work Every caller hears back (Yes) Every caller gets a thank-you text after the call. Missed and after-hours calls get a text back, and the front desk rings a customer back when you ask her to. With the Voice module. From easydone.work, this website AroFlo Texts through your own SMS provider (Add-on or partner) Two-Way Messaging (part of Lightning, listed in all plans) keeps customer SMS replies on the job, but needs an account with an SMS provider such as ClickSend or MessageMedia. Calling from your business number inside the app isn't on their website; the car apps tap to call the site contact. Source: AroFlo help: Two-Way Messaging, read 9 November 2026 | ||
| Campaigns, in paid invoices (Yes) | Referral reporting; Delight tracks its own results (Partly) | |
Marketing measured in paid invoices EasyDone Work Campaigns, in paid invoices (Yes) Campaigns shows what each flyer, ad, sign and event made, in paid invoices. It's on for every business, and each enquiry carries where it came from. From easydone.work, this website AroFlo Referral reporting; Delight tracks its own results (Partly) AroFlo says its reporting tracks how referral channels bring in leads, and its Delight marketing agent shows the jobs and dollars its own emails win. Tying a flyer, ad, sign or event to won work isn't on their website. Source: AroFlo: Delight customer marketing agent, read 9 November 2026 | ||
| Built for you with Alterations (Yes) | Limited to settings / API (Partly) | |
When settings are not enough EasyDone Work Built for you with Alterations (Yes) With the Alterations module, you file the request in the app and we agree the scope and timing with you. It's built on a practice copy, never your live data, and you try it and approve it before it lands. Alterations is $300 a month inc GST. From easydone.work, this website AroFlo Limited to settings / API (Partly) Core changes for your business are not included in the documented configuration/API offer. Source: AroFlo: Developer Hub (API), read 9 November 2026 | ||
| Drag, connect, automate (Yes) | Event rules; no canvas listed (Partly) | |
See what happens next EasyDone Work Drag, connect, automate (Yes) Drag the steps into order and connect the follow-through. Send messages, update records and put an AI assistant to work in the same workflow. From easydone.work, this website AroFlo Event rules; no canvas listed (Partly) A complete drag-and-drop sequence is not shown in the reviewed guides. You configure event messages and reminder rules. Source: AroFlo: June 2021 updates (event messages and webhooks), read 9 November 2026 | ||
| Inside Work, no second sign-in (Yes) | Lightning: shared, separate sign-in (Partly) | |
Useful actions, with permission EasyDone Work Inside Work, no second sign-in (Yes) Ask for a quote, a record update or a customer email, by voice or text, and your Assistant does the work you approve, inside Work itself: no separate app or second sign-in. AI is included: 500 AI credits for each user each month, and past it the AI keeps working while we talk to you. From easydone.work, this website AroFlo Lightning: shared, separate sign-in (Partly) AroFlo's AI (JustAsk, JustDo and the agents) is Lightning, the AI layer Simpro Group added across Simpro, AroFlo and BigChange, sold as a platform upgrade on your contract. In a live AroFlo account we checked on 9 November 2026, the Agents menu opened a separate sign-in. In our view it doesn't look or feel built into AroFlo. Source: Simpro Group launches Lightning (13 May 2026), read 9 November 2026 | ||
| Talk to it. It talks back. (Yes) | Voice input; spoken replies not listed (Partly) | |
Answers out loud, eyes on the road EasyDone Work Talk to it. It talks back. (Yes) Type or talk, on your phone or at your desk. Ask your Assistant out loud and it answers out loud, so your eyes stay on the road. It asks before anything a customer sees or that moves money; everything else has an Undo. From easydone.work, this website AroFlo Voice input; spoken replies not listed (Partly) Smart Input (JobScribe) turns a technician’s voice into task labour, materials and notes, and the app works with Android Auto and CarPlay. Spoken answers back from an assistant are not listed in the pages reviewed. Source: AroFlo help: Smart Input (JobScribe), read 9 November 2026 | ||
| AI sorts out the columns (Yes) | Map the file columns (Partly) | |
Less spreadsheet preparation EasyDone Work AI sorts out the columns (Yes) Let AI work out the supplier’s columns and prepare the prices. Check the matches, fix anything flagged, then bring the list into your catalogue. From easydone.work, this website AroFlo Map the file columns (Partly) The documented import requires column mapping or a supported supplier feed. AI interpretation of the supplier file is not established. Source: AroFlo help: Bulk Data Import, read 9 November 2026 | ||
| Tracking updates itself (Yes) | Not on their website | |
Stop copying delivery details by hand EasyDone Work Tracking updates itself (Yes) The supplier emails an update. EasyDone matches it to the order and fills in the tracking number, carrier and delivery date. Anything unmatched stays ready for review. From easydone.work, this website AroFlo Not on their website Automatic carrier, tracking and delivery-date updates against a purchase order are not listed in the reviewed sources. Not on AroFlo's website when we read it, 9 November 2026 | ||
| Paperwork files itself (Yes) | AI Bill Scanner add-on matches bills (Add-on or partner) | |
The right PDF, with the right order EasyDone Work Paperwork files itself (Yes) Supplier paperwork finds its way to the right purchase order. Matching PDFs are filed automatically, with a record of what was added and duplicate checks built in. From easydone.work, this website AroFlo AI Bill Scanner add-on matches bills (Add-on or partner) The AI Bill Scanner add-on reads emailed or uploaded supplier invoices, finds the matching purchase order and creates the bill; it needs enabling and has extra charges. Filing other supplier paperwork, such as delivery notes, isn't on their website. Source: AroFlo help: AI Bulk and Email Imports, read 9 November 2026 | ||
| Rich, visual proposals (Yes) | Template-based layouts (Partly) | |
More than a list of prices EasyDone Work Rich, visual proposals (Yes) Turn your quote into a rich customer proposal. Bring together the scope, photographs, options and proof of your work, then preview exactly what the customer will see. From easydone.work, this website AroFlo Template-based layouts (Partly) The documented route is print layouts and RTF templates. Those can include graphics; an equivalent AI-assisted proposal workflow is not established. Source: AroFlo help: Layouts - Overview, read 9 November 2026 | ||
| Find it. Save it. Use it. (Yes) | Upload them yourself (Partly) | |
Less searching, copying and pasting EasyDone Work Find it. Save it. Use it. (Yes) Find product pictures and key specifications online. Review the match, save it to the item and use it in your proposal. From easydone.work, this website AroFlo Upload them yourself (Partly) You supply the photos and specification files. Automatic web lookup and extraction are not established. Source: AroFlo help: Add an Inventory Item, read 9 November 2026 | ||
| Quote on your phone, signed on site (Yes) | Quote and sign in the app (Partly) | |
On your phone, with product pictures EasyDone Work Quote on your phone, signed on site (Yes) Build the quote on your phone, with a picture on each line. Hand the phone over and the customer accepts and signs before you leave. From easydone.work, this website AroFlo Quote and sign in the app (Partly) Item photos can be opened while picking items; the help pages do not show them on the quote lines. Source: AroFlo help: Capture Signature (AroFlo Field), read 9 November 2026 | ||
| Add proof of your work (Yes) | Not on their website | |
Bring proof of your work into the sale EasyDone Work Add proof of your work (Yes) Make your best work help win the next job. Keep case studies, photographs and useful media together, ready to add to a customer proposal. From easydone.work, this website AroFlo Not on their website A dedicated, reusable case-study library connected to proposals is not listed. General job photos or attachments do not establish that workflow. Not on AroFlo's website when we read it, 9 November 2026 | ||
| Live prices customers can open (Yes) | Internal price levels (Partly) | |
A catalogue they can open EasyDone Work Live prices customers can open (Yes) Give each customer a live price list they can open. Build it from your products and agreed prices, with a share link you control. From easydone.work, this website AroFlo Internal price levels (Partly) Internal customer price levels do not provide the shareable live catalogue shown here. Source: AroFlo help: Price Levels, read 9 November 2026 | ||
| Build the agreement. Track the work. (Yes) | Periodic templates hold contract dates (Partly) | |
Keep the terms with the work EasyDone Work Build the agreement. Track the work. (Yes) Build the customer’s service agreement and keep the work attached to it. Rates, equipment and service history stay connected. From easydone.work, this website AroFlo Periodic templates hold contract dates (Partly) Periodic task templates record a contract’s start, review and expiry dates and create the recurring jobs; agreement documents come from layouts and RTF templates. A dedicated agreement builder isn't on their website. Source: AroFlo help: Create a Periodic Task Template, read 9 November 2026 | ||
| A proper home for support (Yes) | Managed as service jobs (Partly) | |
Requests, equipment and resolution EasyDone Work A proper home for support (Yes) Give support requests their own home. Assign the ticket, see the customer’s equipment and agreement, and keep a clear record of the fix. From easydone.work, this website AroFlo Managed as service jobs (Partly) The documented approach manages service work as jobs. A separate customer help-desk ticket workspace matching this row is not established. Source: AroFlo: field service management, read 9 November 2026 | ||
| Your know-how, searchable (Yes) | Searchable training-video library (FieldReady) (Partly) | |
Your own business knowledge base EasyDone Work Your know-how, searchable (Yes) Write an answer once so the team can find it again. Keep your business knowledge searchable, with your assistant able to use the information it has permission to read. From easydone.work, this website AroFlo Searchable training-video library (FieldReady) (Partly) FieldReady, a Lightning agent, records your own workflows as narrated training videos in a library staff can search. A written know-how library for your business isn't on their website. Source: AroFlo help: FieldReady, read 9 November 2026 | ||
| Make the app feel like yours (Yes) | Permission groups can switch off areas (Partly) | |
A workspace that fits your team EasyDone Work Make the app feel like yours (Yes) Hide the modules you do not need and choose which pages your team can access. Make the workspace fit your business. From easydone.work, this website AroFlo Permission groups can switch off areas (Partly) Custom permission groups can turn off a whole area, such as Assets, for a group of users once its fields elsewhere are off. A simple setting to hide unused modules for everyone isn't on their website. Source: AroFlo help: Custom Permission Groups, read 9 November 2026 | ||
| Your mailbox. Your signature. (Yes) | Direct mailbox sending not listed (Partly) | |
Your Microsoft mailbox. Your rich signature. EasyDone Work Your mailbox. Your signature. (Yes) Send from your connected Microsoft mailbox with your logo and personal HTML signature. Write alongside the quote or customer record; customers receive a familiar business email. From easydone.work, this website AroFlo Direct mailbox sending not listed (Partly) The documented route needs sending-domain authentication. Sending through your signed-in Microsoft mailbox using Graph is not established. Source: AroFlo help: Email Sending Domains, read 9 November 2026 | ||
| Across the app (Yes) | Selected notes, scopes & emails (Partly) | |
Emails, notes and quote wording EasyDone Work Across the app (Yes) Get help with the words while you work: customer emails, proposals, notes and more. Review the finished wording and keep your own tone. From easydone.work, this website AroFlo Selected notes, scopes & emails (Partly) Documented in selected notes, descriptions and emails. This is not a claim that AroFlo has no in-app writing help. Source: AroFlo: February 2026 product updates, read 9 November 2026 | ||
| Built in (Yes) | Automation scope not listed (Partly) | |
Follow up after good work EasyDone Work Built in (Yes) Google review requests are built in, so a finished job can turn into a review. From easydone.work, this website AroFlo Automation scope not listed (Partly) Review invitations are documented. The source does not establish the exact automatic trigger or whether another service is required. Source: AroFlo: Trade CRM, read 9 November 2026 | ||
| Where AroFlo has it too (4 rows) | ||
| Pictures in products & quotes (Yes) | Included (Yes) | |
Help customers see what they are buying EasyDone Work Pictures in products & quotes (Yes) Show customers what they are buying. Keep pictures with your products and bring them into your quotes and proposals. From easydone.work, this website AroFlo Included (Yes) This capability is documented. There is no absence claim on this row. Source: AroFlo help: Add an Inventory Item, read 9 November 2026 | ||
| Servicing, history & handovers (Yes) | Asset / fleet approach (Yes) | |
Records beyond the next appointment EasyDone Work Servicing, history & handovers (Yes) Keep each vehicle’s details, service history and handovers in one place. See what is due and what has already been done. From easydone.work, this website AroFlo Asset / fleet approach (Yes) The route uses asset records and fleet tools. GPS hardware and optional services can add costs; vehicle records themselves are not claimed absent. Source: AroFlo: asset management, read 9 November 2026 | ||
| See stock. Reserve it. Track it. (Yes) | Included (Yes) | |
Stock on hand, reserved and ready EasyDone Work See stock. Reserve it. Track it. (Yes) See stock on hand, reserve it for the work and record goods received. Inventory, orders and purchasing stay connected. From easydone.work, this website AroFlo Included (Yes) Inventory and stock levels are documented. No absence is claimed. Source: AroFlo: pricing (All Plans Include), read 9 November 2026 | ||
| Invoices out. Payments back. (Yes) | Included (Yes) | |
Xero, with the transfer scope clear EasyDone Work Invoices out. Payments back. (Yes) Send reviewed invoices to Xero or QuickBooks Online and bring payment records back. Keep the transfer history visible so you can check what moved and what needs attention. From easydone.work, this website AroFlo Included (Yes) The connection is documented. Check which events transfer automatically in your setup; no missing-integration claim is made. Source: AroFlo: integrations, read 9 November 2026 | ||
| The basics (7 rows) | ||
| $195 a month for 1 to 3 users, then $65 for each extra user, all inc GST. See pricing | "Starts at AUD $80 per user per month, with a minimum of three users", getting cheaper with more users. GST isn't stated. | |
EasyDone Work $195 a month for 1 to 3 users, then $65 for each extra user, all inc GST. See pricing From easydone.work, this website AroFlo "Starts at AUD $80 per user per month, with a minimum of three users", getting cheaper with more users. GST isn't stated. Source: AroFlo: Pricing (and FAQ), read 9 November 2026 | ||
| Tell us what you do, and we do the setting up. The timeline is agreed with you before you start. | "The start-up cost for Smart Start begins at $1450 AUD and $2900 with implementation." | |
EasyDone Work Tell us what you do, and we do the setting up. The timeline is agreed with you before you start. From easydone.work, this website AroFlo "The start-up cost for Smart Start begins at $1450 AUD and $2900 with implementation." Source: AroFlo: Frequently asked questions, read 9 November 2026 | ||
| Book a 30-minute demo, set up with your business's name, logo and products. Try it free for 7 days. Card up front, cancel anytime. | A free demo; no free trial is offered on the pricing page. | |
EasyDone Work Book a 30-minute demo, set up with your business's name, logo and products. Try it free for 7 days. Card up front, cancel anytime. From easydone.work, this website AroFlo A free demo; no free trial is offered on the pricing page. Source: AroFlo: Pricing (and FAQ), read 9 November 2026 | ||
| Synced with Xero or QuickBooks Online, and email tied to your Microsoft 365 inbox. | Xero, MYOB, QuickBooks and Reckon. | |
EasyDone Work Synced with Xero or QuickBooks Online, and email tied to your Microsoft 365 inbox. From easydone.work, this website | ||
| 500 AI credits for each user each month, shared by your team. Go past it and the AI keeps working while we talk to you. How AI works | AroFlo Lightning agents in all plans; AI features use a credit allotment, and "when credits run out, usage stops" until you buy more. | |
EasyDone Work 500 AI credits for each user each month, shared by your team. Go past it and the AI keeps working while we talk to you. How AI works From easydone.work, this website AroFlo AroFlo Lightning agents in all plans; AI features use a credit allotment, and "when credits run out, usage stops" until you buy more. Source: AroFlo: Pricing (and FAQ), read 9 November 2026 | ||
| Full inventory: stock, serials and locations, purchase orders and receiving, and supplier quotes from your phone. | Inventory kits, schedule of rates and detailed stock control, with 600+ connected suppliers. | |
EasyDone Work Full inventory: stock, serials and locations, purchase orders and receiving, and supplier quotes from your phone. From easydone.work, this website AroFlo Inventory kits, schedule of rates and detailed stock control, with 600+ connected suppliers. Source: AroFlo: Pricing (and FAQ), read 9 November 2026 | ||
| Your lists export any day in open formats, and when you leave we give you a full export, free, for 30 days. | You can export your data during the term and for 180 days after it ends. | |
EasyDone Work Your lists export any day in open formats, and when you leave we give you a full export, free, for 30 days. From easydone.work, this website AroFlo You can export your data during the term and for 180 days after it ends. Source: AroFlo: Terms and conditions (version 28 August 2026), read 9 November 2026 | ||
Rival details are quoted or summarised from each company's own website on the date shown, and they change. Check their site for the latest before you decide. We describe our own product from this website. Nothing here is a hands-on test of anyone's software.
We plan the move out of your current system with you, and agree the approach and timeline before you start. We bring everything across: customers, jobs, quotes, invoices and every line, linked to your books.
AroFlo is one of the systems we bring across, and while you're still using it, a catch-up adds only what's missing, never twice. You check what came across before anything changes.
EasyDone Work is $195 a month inc GST for 1 to 3 users, then $65 inc GST for each extra user. Everyone is a user, and their permissions decide what they can do. See pricing
Yes. We plan the move with you and agree the approach and timeline before you start. We bring everything across: customers, jobs, quotes, invoices and every line, linked to your books.
Your team shares a monthly allowance of 500 AI credits for each user, and we tell you at 80%. Go past it and the AI keeps working while we talk to you about it. You never pay extra unless you choose to.
Yes. Full inventory: stock, serials and locations. Ask your supplier for a price from your phone; their quote lands in Supplier quotes. Make the PO, it goes to them, and their confirmation comes back to you.
Rival details are quoted or summarised from each company's own website on the date shown, and they change. Check their site for the latest before you decide. We describe our own product from this website. Nothing here is a hands-on test of anyone's software.
Book a 30-minute demo and bring a real job from AroFlo. We'll show you the same work in EasyDone, with the AI doing its share.
See it with your own work in it.
Try it free for 7 days. Card up front, cancel anytime.
Or ring us:
1800 98 DONE1800 983 663