A new way of working Built in Perth for 1 to 100 people
Your whole business.An easier way to run it.
EasyDone runs the whole business, built for electricians, plumbers, painters, data cablers, solar installers, landscapers, pool builders, cabinet makers, CCTV installers, AV integrators, event crews, cleaning teams, IT support teams, SaaS companies and service teams.Built forelectricians.plumbers.painters.data cablers.solar installers.landscapers.pool builders.cabinet makers.CCTV installers.AV integrators.event crews.cleaning teams.IT support teams.SaaS companies.service teams.
Leads, quotes, jobs, scheduling, field work and invoicing in one connected system. Tell us what you do, and real people in Perth help you get set up.
Mia, thanks for showing us around the cafe. This proposal swaps the kitchen's tired fluorescents for bright, even LED panels and adds warm, dimmable pendants over the booths. We'll do the work after close over two nights, so you won't lose a trading day.
Scope and options
Kitchen LED panels8 panels, supplied and installed
$3,960
Optional
Dimming pendantsOption 1 · 6 over the booths · the customer can accept it
+$1,180
Add option
Total, ex GST$3,960
With the option$5,140
Your lighting proposal.
Kitchen and dining lighting upgrade
THE CORNER GRINDCAFE · LEEDERVILLE
PREPARED FOR Mia Rossi QUOTE Q-2381 · BY Jess Keane
Proposal sent to Mia Rossi at The Corner Grind
6:52▮▮▮ ◔ ▭
Tuesday 30 SeptemberSynced
Morning, Liam
4 jobs7 h booked40 min driving
Next up · 7:00New job
The Corner Grind
Install pendants and panels · from Q-2381
◎The Corner Grind, Leederville14 min away · leave by 6:46
On my way
DirectionsCall MiaDetails
TodayScheduleTimeMenu
Built for businesses that quote, schedule, do the work and invoice it.
1 to 100 people. Trades, installers, service teams and more.
Including electricians, plumbers and gas fitters, air conditioning, data and comms cabling, painters and decorators, security and CCTV, solar installers, landscapers, pool builders and servicing, carpenters and cabinet makers, flooring and tiling, roofing and guttering, pest control, commercial cleaning, locksmiths, fire protection, AV integrators, event production and hire, facilities and maintenance, glaziers, concreters, signage makers, IT managed services, appliance repair, and software and SaaS businesses.
ElectriciansPlumbers and gas fittersAir conditioningData and comms cablingPainters and decoratorsSecurity and CCTVSolar installersLandscapersPool builders and servicingCarpenters and cabinet makersFlooring and tilingRoofing and gutteringPest control
Commercial cleaningLocksmithsFire protectionAV integratorsEvent production and hireFacilities and maintenanceGlaziersConcretersSignage makersIT managed servicesAppliance repairSoftware and SaaS
…and any business that quotes, schedules and invoices work.
1person
Owner-operators.
Quote it, do the job and get paid on the spot, from one phone.
Simple field app
10people
Growing crews.
Schedule the team, send On my way texts and get timesheets filled in for you.
Simple or Commercial, per work type
100people
Large project teams.
Project management, reporting and real profit on every job.
Commercial field app
Buy back your time.
Less time on admin. More time with your people.
Still at the deskBack with your family
The everyday work, connected
From the first hello to the finished work.
An enquiry becomes a customer. The proposal carries the brief. The job keeps the details. Your invoice follows the work.
01 · ENQUIRIES
An enquiry comes in.
The customer's details, emails and call notes stay together, so the next person can pick up the conversation. Reply from your own Microsoft 365 mailbox.
Ask the Assistant to draft the reply. Nothing goes out till you tap Send.Varley & Keane Electrical, for Nina Kowalski
02 · PROPOSALS
Give customers something worth saying yes to.
Bring together the scope, options, product pictures and examples of your best work. Let AI find product photos and specs, then check and save them.
See when they open it. They accept online, options and all.Varley & Keane Electrical, for Big Screen Energy AV
03 · JOBS
Carry the details into the job.
Schedule the work, assign the team and see what stock is available or already reserved. Costs and progress update as the work gets done.
Profit forecast on every job. Tap Do it for me to close it out.Varley & Keane Electrical, for Coolgardie Air
04 · INVOICING
Finish with the paperwork already in place.
Deposits, progress claims and finals, synced with Xero. Payments come back from Xero, so you can see what's still outstanding.
Ask who owes you money. It chases them once you tap Send.Varley & Keane Electrical, chasing Hot Tap Plumbing & Gas
Leads / All enquiries
Jess KeaneJK
All sources · 5Web form · 2Email · 2Calls · 1
Nina Kowalski · DuncraigWeb form
Switchboard upgrade for a 1960s home
9:12 am · New
Tuart Hill Tyres · Osborne ParkEmail
Lighting and power for the new warehouse
8:47 am · New
Hugo Lindqvist · SubiacoCall
Circuits for a home cinema fit-out
Yesterday · Assigned to Tom
Gemma Lockwood · WembleyEmail
Following up last week's quote
Yesterday · Quoted
AssistantVarley & Keane Electrical · answers only what your role can see
Voice on
Thinking · found Nina Kowalski's enquiry and Jess's diary
I've drafted a reply for Nina Kowalski. Jess is free Tuesday 10 am and Wednesday 2 pm. Send it?
Email to Nina KowalskiWaiting for you
To Nina Kowalski nina.kowalski@example.com.au · From Jess's Microsoft 365 mailbox
Your switchboard upgrade Hi Nina, thanks for getting in touch. We can come out on Tuesday at 10 am or Wednesday at 2 pm to take a look at the board. Does either suit? Cheers, Jess
Send emailEditCancel
Nothing is sent until you tap Send email.
Ask anything, or type / for a quick job…
I can make changes for you. Anything a customer sees, or that moves money, waits for your tap.
Quotes / Q-2394 / Proposal
Tom VarleyTV
Q-2394 · Proposal for Big Screen Energy AV
Showroom lighting and power
SentViewedAccepted
Preview
Scope and options
LED track lighting, 24 headsShowroom · supplied and installed$4,290
Dedicated circuits × 4Demo room screens and amplifiers$2,340
Switchboard upgradeNew RCBOs and surge protection$1,860
Every home on the run, in order, with who is going.
Varley & Keane Electrical
7:43▮▮▮ ◔ ▭
VKVarley & Keane ElectricalText message · Today 7:42 am
Hi Elise, it's Liam from Varley & Keane Electrical. I'm on my way and should be there at about 8:02. See where I am: live link
Liam is on his way
About 18 min · arriving 8:02
This link stops working when he arrives
Great, thanks! Gate code is 2580 😊
Text message
They know you're coming.
What your customer sees: your On my way text and a live link that stops when you arrive.
The customer's phone
11:48▮▮▮ ◔ ▭
‹ J-1042On site 4:10
J-1042 · Kitchen rewire, day 3 of 3
Photos
Before · 3Mon 7:34
After · 3Today 11:46
Saved on J-1042The office sees them nowAdd photo
TodayScheduleTimeMenu
Before and after.
Photos land on the job as you take them. The office sees them straight away.
Varley & Keane Electrical
9:14▮▮▮ ◔ ▭
‹ J-1044On site 4:12
Client sign-off
Photos · 3
Your nameSignature required
Harriet Quinn
Sign hereClear
By signing you agree the work above is done. A copy comes to you by text and email.
Sign and finish
Signed on your screen.
The customer signs on your phone and gets a copy by text and email.
Varley & Keane Electrical
12:06▮▮▮ ◔ ▭
‹ J-1046Signed 11:58
Get paid
Pay link sent to TillyPaid
Hi Tilly, here's the invoice for the switchboard upgrade: $3,168.00. Pay by card here: pay link
Texted 11:59To Tilly Marsh · from your company's number
Paid 12:05Apple Pay · receipt texted to Tilly
INV-2318Paid
$3,168.00 inc GST · the office sees it now
TodayScheduleTimeMenu
Paid before you go.
Text a pay link from the driveway. It ticks over when they pay.
Varley & Keane Electrical
16:40▮▮▮ ◔ ▭
Quotes2 to follow up
Follow up
Owen Pryce · BayswaterQ-2402
Outdoor lighting · $1,980 · sent 6 days ago · opened 2 times
Mei Chau · EllenbrookQ-2405
Switchboard upgrade · $2,640 · sent 4 days ago
Text to Owen PryceWaiting for you
Hi Owen, it's Liam from Varley & Keane. Just checking in on the outdoor lighting quote. Happy to answer any questions.
Send text
Nothing is sent until you tap Send.
Quotes, followed up.
See who has gone quiet. The text is written for you and waits for Send.
Varley & Keane Electrical
The whole team, one schedule.
Every person, project and service visit for the week, booked against the hours.
Real screen · Varley & Keane Electrical
16:32▮▮▮ ◔ ▭
Thursday 1 OctoberSynced
Timesheet
RunningP-07 Car park lighting · since 12:30
2:02ChangeStop
This weekof 38 h · Submit Friday
31 h 20 m
Today · 6 h 47 mFilled in for you
Site induction6:45 to 7:00 · P-07 site office0:15
P-07 Car park lighting, level 27:00 to 12:00 · 30 min break4:30
P-07 Emergency lights, stairwell B12:30 to now · running2:02
TodayScheduleTimeMenu
Timesheets fill themselves in.
The timers on each block do the work. Submit on Friday.
Varley & Keane Electrical
10:49▮▮▮ ◔ ▭
‹ J-2214On site 1:15
J-2214 · Maintenance visit
Wrap up
Paperwork done for youYou said "Wrap up this job" · 10:48
Checked the required items36 of 36 fittings tested · 6 photos
Wrote the site report for Dominic TanFrom your notes and test sheetsUndo
→Next: send Dominic the site reportNo sign-off on maintenance visits
Site report, for Dominic
Tested all 36 exit and emergency lights. 34 passed first time. Two batteries in stairwell B were replaced and passed on retest.
TodayScheduleTimeMenu
Progress, reported from site.
Say "wrap up this job". The site report is written from the notes and test sheets.
Varley & Keane Electrical
Approve the clean days in one go.
See who has logged what, approve the clean days and remind the rest.
Real screen · Varley & Keane Electrical
Quotes / Due for follow-up
Tegan HollowayTH
StageOwner · EveryoneDue for follow-up · 7
QUOTE
CUSTOMER
OWNER
AMOUNT EX GST
LAST CONTACT
Q-0030Annual testing, 6 sites
Saltwater Logistics
DODelia Okonkwo
$31,200
8 days ago
Q-0029Cool room power and lighting
Harbourline Cold Stores
MFMarlon Fitzhugh
$29,295
6 days ago
Q-0028Control room lighting
Kwinana Port Services
DODelia Okonkwo
$23,757
5 days ago
Q-0027Workshop switchboard upgrade
Gidgee Mining Supplies
JKJess Keane
$12,759
5 days ago
Q-0021Common room lighting
Tuart Grove Aged Care
MFMarlon Fitzhugh
$11,945
4 days ago
Q-0020Depot fit-out, stage 2
Swan Hire Group
JKJess Keane
$12,246
4 days ago
Quote follow-ups, across the team.
Every quote due for follow-up, whoever owns it.
Staged screen · Varley & Keane Electrical
Real profit on every job.
Value, invoiced, costs to date and the profit forecast, project by project.
Real screen · Varley & Keane Electrical
Help, right where you work
Ask a question. Get the next step done.
Find the job that's waiting on gear. Ask for a draft. The agent can help with the admin and show your team how to use the software as they go.
AskWhat's on today? Who owes us money? Who's on site tomorrow?
It tells youThe answer in plain English, with every job, invoice and person linked.
It doesQuotes, invoices, follow-ups and chasers. Or tap Do it for me.
On your phone or at your desk, typed or out loud. Anything a customer sees, or that moves money, waits for your tap. Answers may include mistakes, so check before acting.
8:05▮▮▮ ◔ ▭
‹ AssistantVoice on
“Which jobs are still waiting on gear?”
Two. The bakery pendants in Mt Lawley arrive Thursday, and the workshop high bays in Kalamunda are on back order.
SpeakingStop
AssistantVarley & Keane Electrical · answers only what your role can see
New chat
Ask anything: jobs, schedule, stock, tickets…
Hands-free, out loud
Talk to it. It talks back, in a great Aussie voice.
Ask the Assistant a question out loud and it answers out loud. Ask for a draft email and it reads it back to you. Say yes, then tap to send.
Pick the voice you like. All included.
On your phone, tap the orb.At your desk, the voice button in the Assistant.
Have a listenFive real samples. Choose one, switch any time.
Jimbo DefaultBroad Aussie accent. Confident and down to earth.
Jess NewGenuine and friendly. Warm and down to earth.
SteveRelaxed and smooth, like a good radio voice.
Kate NewFriendly and professional, like a good receptionist.
CharlieUpbeat and friendly. Clear and easy to follow.
Settings › VoiceSwitch any time. One voice for the whole business.
Jimbo is in use
Jimbo, Steve and Charlie say“Morning Jordan. You've got three jobs today, first one's at Alkimos at eight. Want me to text Paul his pay link?”Jess and Kate say “Morning Tom. Three jobs today…”
The difference that lasts
Software that can grow with you.
Your business won't stand still. Your software shouldn't either. Ask us to improve the parts that don't fit, and we build around the way you work.
From your teamCan we add an extra button to send the customer a job update?
Ask us→Agree the change→A better fit
Requests · R-118Ready to try ✓
Add a "Send job update" button to jobs
An email lets you know. Try it, then approve it.
Carol Jenkins · tap repairSend job update
1
Ask in the app.
File the request in your own words, right where you work.
2
Agree the work.
We agree the scope and timing with you before the work starts.
3
Built on a practice copy.
It's built and checked away from your live data, and a person reviews it.
4
Try it and approve it.
An email lets you know it's ready. You try it, review it and approve it.
Built in Perth
Real people behind the software
When you need us, you get a person.
We work with a small number of businesses so support and improvements stay personal. Talk to people who understand the pressure of running one.
EasyDone Work is business software for Australian businesses of 1 to 100 people that quote, schedule, do the work and invoice it: service companies, installers, integrators, IT support and cleaning teams, event crews and trades. Leads, quotes, jobs, scheduling, field work and invoicing sit in one connected system. An enquiry becomes a customer, the proposal carries the brief, the job keeps the details and the invoice follows the work, synced with Xero. In the field, your team opens the job on their phone, starts the timer, adds photos and quotes the next job on the spot, and the office sees the update. It is designed and built in Perth, Western Australia, so AUD, GST and after-hours rules are built in, not add-ons. The AI agents are optional, and if something doesn't fit the way you work, you can ask us to change it. Real people in Perth help you get set up.
What does it cost?
The Software is $237 a month for 1 to 3 users, then $79 for each extra user, and Alterations is $357 a month for 1 to 3 users, then $119 for each extra user. Team members who only use the field app are $50 per user, per month. Unlimited is priced on request. All prices are in AUD, ex GST. Every plan starts with 7 days free: card up front, cancel anytime. All the Aussie voices are included. See pricing
Do we have to use the AI agents?
No. The agents are optional. Your team can run every module entirely by hand, with zero agents switched on.
Can it do our weird workflow?
If it isn't built in, that's what alterations are for. You file the request in the app, we agree the scope and timing with you, and when it's ready an email lets you know. You try it, review it and approve it.
How do we book a demo?
Book a 30-minute demo on your own data. Bring a messy supplier spreadsheet or a real quote you're chasing.
A better working day
Make work easier. Get your time back.
Less paperwork. Less chasing. More time for you and your team to focus on what matters.
Questions about EasyDone? Ask here, and a person from our team will reply.
Ask a question
A person from our team replies by email.
Ask us anything about EasyDone Work, or leave your details and we’ll set up a demo. A person from our team reads every message and replies from hello@easydone.work.
Thanks, . Your message is with our team.
A person from our team will reply to from hello@easydone.work.
Varley & Keane Electrical, for Nina Kowalski
Unclogged Plumbing
Requests · R-118
